Title: Receptionist – Arlington

Department: Administration

Status: Full-Time, Non-Exempt

Location: Arlington Administration Headquarter s

Schedule: Monday - Friday (8:00am - 5:00pm) 0

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan.

Essential Duties & Responsibilities

§ Open up the front office each morning (turn on lights, phones, unlock the door)

§ Answer and route incoming calls regarding donations, services, referrals, volunteering and employment opportunities, etc.

§ Communicate Professionally, effectively, and in a timely manner, with management, peers, and clients

§ Greet and assist visitors and employees and track attendance in the visitor log

§ Receive, sort, distribute daily mail and packages

§ Schedule package deliveries using UPS, Fed-Ex, or USPS

§ Maintain and schedule calendaring for the training and conference rooms

§ Maintain daily donation log in collaboration with the Finance and Development departments

§ May need to run errands from time to time to pick up mail, packages or other items

§ Responsible for keeping the front office clear of donations and misc. deliveries

§ Keep copier areas clean and stocked with paper and office supplies

§ Will provide additional support to Executive Leadership Team on an as-needed basis

§ Participation in staff meetings, training meetings and another meeting as required

§ Other duties as assigned

QUALIFICATIONS

§ Minimum 2 years’ experience as a Receptionist

§ Superior computer skills and knowledge of MS word processing, Excel, database operations,

Spreadsheets, and other software systems

§ Have a customer service attitude

§ Excellent verbal and written communication skills.

§ Exceptional phone etiquette

§ Valid California Driver’s license and vehicle with insurance at the time of hiring

§ Individual must be flexible, dependable, highly organized, detail-oriented and can handle multiple projects at the same time

§ High School Diploma or GED

§ Spanish speaking required

WORK ENVIRONMENT

§ Combination of either field and/or office environment depending on the position

§ On occasion walk or drive to different agency sites

§ May/Will necessitate working in busy and loud environments depending on the position

§ May/Will be exposed to elements like cold, heat, dust, noise, and odor depending on the position

§ May need to bend, stoop, twist and sit throughout the day

§ Regularly required to sit, stand, bend; occasionally lift or carry up to 50 lbs.

RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES

§ Maintain a safe work environment and confidentiality at all times

§ Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues

§ Organize and prioritize multiple activities to meet all external and internal deadlines

§ Maintain a professional demeanor that reflects positively on the agency

§ Demonstrate respect and courtesy toward others

§ Able to thrive in a work environment emphasizing teamwork and collaboration

§ Respond promptly in all aspects of communication

§ Work with minimum supervision

§ Perform other duties as assigned

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

Job Type: Full-time

Pay: $20.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
All employees must wear masks/PPE on property.

Work Location: One location

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