Administrative Assistant I Job at University of Central Florida
Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.
The Opportunity:
UCF Housing and Residence Life seeks an Administrative Assistant I to join their team! This position is responsible for managing the daily operations of the warehouse office, including: opening and closing of the facility, greeting and assisting visitors, performing administrative tasks, procurement of inventory, and receiving deliveries.
Responsibilities:
Management of the UCF Housing and Residence Life Warehouse Facility office functions:
-
Responsible for the daily opening and closing of the Housing & Residence Life warehouse facility and office.
-
Receives and signs for warehouse deliveries.
-
Greets and assists customers, vendors, and guests. Controls entry into warehouse facility.
-
Checks mailbox and mail distribution for the warehouse office staff daily.
-
Orders supplies, materials, and inventory and requested or needed.
-
Provides back-up coverage for warehouse facility phones. Answer, screen and direct all calls.
-
Manages the Housing Warehouse email account; respond, screen, and direct all emails.
-
Prepares and processes all forms and documents for staff. 9. Organize and schedule meetings and appointments. Oversee staff calendar scheduling.
-
Prepare agendas for meetings and record, compile, transcribe and distribute minutes of meetings.
-
Prepare operational, analytical, and periodic reports.
-
Keeps common areas of building including lobby and kitchen clean, well organized, and stocked with supplies.
-
Create work orders and schedule services for housekeeping and maintenance.
-
Maintain and order supplies, inventory, and equipment.
-
Draft, revise, and implement warehouse operations policies, procedures, and training manuals.
-
Keep staff informed and current of all University and Department polices and procedures.
-
Serves on assigned department committees.
-
Tracks, records, and schedules training, certification, and licensing to ensure staff is current and up to date.
-
Stays current of warehouse safety measures and OSHA compliance requirements.
-
Assists with staff onboarding and exit tasks.
-
Provides administrative support to the Manager Inventory and other warehouse staff.
-
Make deliveries between warehouse and on-campus locations as assigned.
-
Processes, tracks, and stores documents: digital and printed.
-
Log, track, process, and order department apparel. Responsible for updating the biennial HR Perquisite.
-
Log, track, process, and reconcile department records retention and surplus.
-
Log and track department assets and property.
-
Log, track, process, and reconcile gas card receipts for Housing fleet (vehicles and golf carts).
-
Log, track, process, and reconcile fuel key reports for Housing fleet.
-
Manage, reconcile, and pay Housing fleet Epass accounts.
-
Assist during Department and University move in/out as assigned.
-
Assist on special projects and tasks as assigned.
-
Designated UCF Emergency Management Critical/Essential Personnel for the Department. Serve on emergency teams to prepare, response to, and aid recovery from emergency and disaster conditions.
-
Other duties as assigned by Direct Supervisor and/or Director(s) of the department.
Minimum Qualifications:
High School Diploma or Equivalent and 0+ years of relevant experience
Preferred Qualifications:
-
Experience with Adobe Acrobat.
-
Experience with Microsoft 356 applications, including Outlook, Teams, Excel, and Word.
Special Instructions to Applicants:
This position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.
The selected candidate must become forklift certified with three months of hire. The certification will be paid by the employer.
Are Benefits Important to You?
Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:
-
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
-
Paid time off, including annual and sick leave and paid holidays
-
Retirement savings options
-
Employee discounts, including tickets to many Orlando attractions
-
Education assistance
-
Flexible work environment
-
And more…For more benefits information,click hereto go to the UCF Employee Benefits page.
Who Are We?
Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
#LI-ONSITE
Department
Student Success and Well-Being (SSWB) - Housing 92 Apollo RH
Work Schedule
40 Hours with occasional off-hours and overtime required, including nights and weekends. Mandatory schedule during Spring, Summer, and Fall Move-in/out. Mandatory overtime before, during, and after department and campus emergencies or when normal campus operations have been suspended as designated by supervisor or a Housing designee.
Type of Appointment
Regular
Expected Salary
$15.66 to Negotiable
Job Posting End Date
05-04-2023-12-00-AM
Veteran’s Preference:
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit
http://hr.ucf.edu/files/VeteransPreference.pdf
Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.
Please Note :
stephenwilliam.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, stephenwilliam.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.