Massillon Plaque is an advancing awards and recognition plaque company looking to add a part-time administrative position to our team with excellent communication skills and an upbeat attitude. Candidates should be able to assist management by handling office tasks, providing polite and professional assistance via phone, and e-mail, greeting visitors, and have a positive presence in the workplace. This assistant role will support day-to-day business activities Mon-Wed-Fri, 16-24 hours a week in a comfortable office setting with an opportunity to move into a more advanced role. Starting at $18/hr+ based on qualifications. Massillon Plaque provides an aggressive 401K retirement plan. Candidates must be prepared and responsive, willing to meet each challenge directly. QuickBooks experience is a plus.

Position: Administrative/Accounting Assistant

Reports to: Director of Operations

FLSA Status: Non-Exempt

Summary:

The Administrative/Accounting Assistant is responsible for general accounting activities, providing office support in an efficient and professional manner to include calculating the cost to a job, prepare and send invoices to clients, The position will answer and relay incoming calls, greet visitors, and perform diversified clerical duties. This is a multi-tasking, problem-solving position, with an emphasis on service to constantly maintain and improve the customer and vendor experience. QuickBooks experience is a plus.

Essential Duties and Responsibilities:

· Keep internal software updated, such as QuickBooks.

· Ability to multi-task while maintaining sharp attention to detail

• Matches purchase orders with vendor invoices to ensure accuracy and prepare for computer entry daily
• Works with internal departments to ensure accurate costing and billing on a job
• Accounts Receivable. Responsible for generating and submitting invoices to clients, posting payments, and making deposits
• Accounts Payable. Repsonsible for generating and submitiing vendor invocies and payments.
• Responds to client vendor inquiries such as, invoices, bills, and statements, tracking, ACH, credit cards, and tax exemption
• Collections / aging follow up through emails, calls and mailings
• Light bookkeeping, journal entries

· Answers multiple line telephone, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner

· Receives and signs for courier deliveries and notifies appropriate personnel that packages have arrived

· Responsible for preparing outgoing mail, receives and distributes incoming mail

· Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of guest arrivals

· Responsible for performing other related duties as assigned

Education/Experience:

· High school diploma or general education degree (GED)

· Two years related experience and/or training

· Strong verbal and written communication skills along with excellent listening, negotiation, and presentation skills

· General knowledge of Microsoft programs: Word, Excel, Outlook

Knowledge, Skills, and Other Abilities:

· Time management skills

· Oral and written communication skills

· Professionalism

· Ability to work as a team member within internal departments

· Organizational skills

· Ability to multitask

· Detailed oriented

· Ability to meet deadlines

· Prompt response times for both internal departments and external vendors / clients

· Ability to calculate figures such as discounts, tax, commissions, proportions, and percentages

· Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Physical Demands and Work Environment:

· Regularly required to sit; use hands and talk or hear

· Frequently required to stand and walk

· Occasionally required to reach with hands and arms and stoop, kneel, or crouch

· Must frequently lift and/or move up to 20 pounds

· Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to see color

· Occasionally exposed to humid conditions; work near moving mechanical parts; fumes or airborne particles and outdoor weather conditions

· The noise level in the work environment is usually moderate

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• North Canton, OH 44720: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• related: 2 years (Preferred)

Work Location: One location

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