• Learn and understand the core clinical, research, and business functions of the division.

• Assist Administrator with preparation of advisory meetings, annual symposium, divisional leadership meetings and task as directed.

• Distribute announcements of funding and educational opportunities under the direction of the Administrator.

• Coordinate divisional events including advertisements, room reservations, catering, agendas and travel arrangements for all guests.

• Process all related purchases, reimbursements and other university forms, travel and supply orders as directed by administration.

• Assist with the orientation of volunteers, students and interns working in the division.

• Assist administration with the day to day calendar updates, meeting arrangements, travel arrangements, credentialing, reimbursements, CV updates and other needs as required.

• Assist with completion of forms for home healthcare agencies, diagnostic medical device companies, specialty pharmacy, and other forms as needed.

• Process and follow up with Prior Authorizations for prescriptions, admissions, and other ambulatory exams as needed.

• Provide supplementary support to physicians, clinical activities, business services, student services, and daily business operation for the division.

• Coordinates special events, small conferences, and lectures series for the division.

• Initiates travel arrangements and processes reimbursements for travel, licenses, conference registrations, and other business related functions.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent. Bachelor's Degree preferred. Any relevant education, certifications and/or work experience may be considered.

• Minimum of five years of related work experience with progressive responsibilities.

• Strong conflict management and resolution skills

• Excellent organizational skills with the ability to manage many competing timetables and responsibilities Courteous, service oriented, professional demeanor. Skilled in data entry and typing.

• Outstanding interpersonal skills, ability to handle and resolve sensitive human resources issues

• Ability to plan for the timely and successful completion of short- and long-term objectives

• Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including administration, faculty, patients, and support staff.

• Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making

• Interpersonal relationship skills needed to motivate staff and physicians in a positive and collegial fashion

• Ability to establish and maintain effective working relationships with patients and clinic staff.

• Data Entry and Database Management, strong Microsoft and Adobe Applications, and Basic mathematical knowledge

Any appropriate combination of relevant education, experience and/or certifications may be considered.