POSITION: Records Clerk

DEPARTMENT: Police Department

LOCATION: Moss Point Police Department, 4200 Bellview Avenue, Moss Point, MS 39563

HOURS: 40 Hours per Week (M-F, 8:00am – 5:00pm)

SALARY RANGE: $26,915 - $35,110 Annual Salary

DUTIES: The Records Clerk performs a wide variety of specialized clerical duties in support of the Police Department which includes processing and maintaining documents and correspondence and provide information and assistance to the public.

MINIMUM QUALIFICATIONS: Must be eligible to work in the United States; and possess and maintain a valid Mississippi driver’s license.

MINIMUM EDUCATION AND EXPERIENCE: High School diploma or GED equivalent with at least two (2) years’ experience in administrative work in a municipal office, police department, court, or legal office.

(Job description with minimum requirements attached.)

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

The City of Moss Point is an Equal Opportunity Employer. Persons are considered for all positions without regard to race, color, sex, age, religion, national origin, veteran, or handicapped status. The City of Moss Point will attempt to meet any reasonable request for accommodation in the hiring process in accordance with Title II of the ADA.

CITY OF MOSS POINT

RECORDS CLERK (POLICE DEPARMENT)

SUMMARY:

The Records Clerk performs a wide variety of specialized clerical duties in support of the Police Department which includes processing and maintaining documents and correspondence and provide information and assistance to the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Any one position of this class may not include all duties listed, nor do listed examples include all duties which may be found in positions of this class.)

• Greets individuals on the phone and in person to respond to numerous inquiries and request
• Maintains accurate document files including supporting data; maintains and organizes files alphabetically, numerically or in other predetermine orders.
• Accepts money from the public for reports; issues receipts for the cash/check received; accounts for and balances all receipts daily for submission
• Ensures all incident, accident and arrest reports are entered into the department’s record management system
• Ensure documents have been completed before releasing appropriate documents to the public
• Provides clerical support to other personnel as needed
• Performs any other duties as directed.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

(Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.)

• Ability to communicate well and understand written and/or oral instructions and read, analyze, and interpret documents, policies, and procedures
• Must be able to concentrate and perform accurately
• Must possess strong organizational skills
• Ability to deal effectively with the public and coworkers and respond to request of inquiries tactfully and courteously in a work environment consisting of multiple interruptions.
• Must be able to come to work promptly and regularly
• Must possess a high degree of integrity working with confidential materials and information
• Must be able to work independently and organize work to meet deadlines with a high degree of accuracy
• Ability to communicate and respond to a diverse community
• Ability to make decisions independently in accordance with established policies
• Knowledge of filing and recording of evidence/records processing and practices

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk, and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception. The employee regularly lifts and/or moves up to 25 pounds and occasionally lifts and/or moves up to 45 pounds.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

High School diploma or GED equivalent with at least two (2) years’ experience in administrative work in a municipal office, police department, court, or legal office.

REQUIRED LICENSES AND CERTIFICATES:

Must maintain a valid Mississippi driver’s license.

INTERNAL APPLICANTS: Please contact the Office of Human Resources at Moss Point City Hall,

4320 McInnis Avenue, Moss Point, MS 39563. Current employees must have successfully completed their probationary period and may be required to submit an updated application for full consideration.

EXTERNAL APPLICANTS: Applications may be submitted online at,

https://www.cityofmosspoint.org/jobs.aspx and is required for consideration of employment. If you have any questions, please contact the Office of Human Resources at (228) 475-0300 ext. 7032.