Position Purpose

This position provides legal support, organizational, administrative, and project support to members of our Asset Protection team. This person will perform complex legal/secretarial/administrative duties, which involve contact and exposure to all levels of management, external assets, and outside counsel at many levels. It will include cases in an international environment, necessitating the highest level of corporate image, diplomacy, confidentiality, discretion, and judgment. Must be highly multitasked to meet compressed timelines and able to work long and flexible hours during special projects. Must be self-motivated, able to handle detailed projects independently, able to take on special projects and be good at problem solving.

Major/Key Accountabilities

• Performs various legal administrative functions, including settlement agreements, legal letters, managing casefiles, case preparation for litigation, maintaining calendars and schedules, providing telephone coverage, making meeting arrangements, interacting with managers, internal and external counsel, court staff and law enforcement officials. Managing account receivables and payables, maintaining/ordering supplies, maintaining files, copying, faxing, and handling general mail/correspondence.
• Organizes, creates, and maintains all files and documents.
• Creates quality presentation materials. Reviews and appropriately edits presentations. Coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities.
• Adheres to demanding timelines, maintains communication with other departments/individuals, external counsel and conducts follow-up for various projects and ongoing tasks and responsibilities.
• Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients.
• Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special projects.
• Performs other duties as necessary to meet corporate objectives.

Key Internal Contacts

General Counsel North America and his direct reports, Asset Protection Managers & Investigators, VP of Asset Management

Qualifications

• Ability to interact professionally and confidentially with all levels of management and staff
• Strong organizational and time management skills
• Ability to take direction without follow up
• Strong teamwork and team synergy skills required
• Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions
• Exhibit good judgment and decision-making skills
• Ability to meet tight deadlines, shift gears quickly, and work well under pressure
• Strong verbal and written communication skills
• Ability to work independently without supervision, be self-directed and demonstrate initiative
• Must possess a high level of confidentiality, business and work ethic, and discretion

Experience

• College degree is desirable or 3-5 years previous Legal/Administrative Assistant experience
• Complete and solid knowledge of MS Office, i.e., Word, Excel, PowerPoint, and Outlook

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Application Question(s):

• How many years of Legal/Administrative Assistant experience do you have?
• Are you located in Phoenix, AZ or the surrounding area?

Experience:

• Civil litigation: 1 year (Preferred)

Work Location: Remote

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