Job Title: Secretary, Middle School Campus Wage/Hour Status: Nonexempt

Department/School: Assigned Campus Pay Grade: PR 6

Reports to: Principal HR Date Approved: September 2006

Revised: June 2020

SUMMARY:

Organizes and manages the routine work activities of the school office and provides secretarial support services to the school’s administrative staff.

BASIC DUTIES AND RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

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  Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.
• Prepare correspondence, memorandums, forms, requisitions, and reports for the school office.
• Maintain a schedule of appointments for principal.
• Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and

requests that fall within level of responsibility.

• Receive, sort, and distribute mail and other documents to principal.
• Maintain supplies for the school; order supplies as needed; input all information on purchases of supplies and equipment in the computer.
• Monitor and process personnel time records including leave requests and reports.
• Collect and process student schedule request forms; make schedule changes as needed.
• Print grade reports and verification sheets.
• Input student discipline data.
• Perform routine bookkeeping tasks; maintain accurate records of school budget and activity accounts.
• Prepare, process, and track all purchase orders and payment authorizations.
• Maintain petty cash account.
• Collect all money and process for deposit (field trips, school store, etc.).
• Prepare for and organize campus meetings as directed.
• Attend and participate in faculty meetings and special events and serve on staff committees as required.
• Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.
• Maintain confidentiality.
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
• Participate in staff development training programs to improve job performance.
• Comply with the Employee Standards of Conduct.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

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  None

SKILLS AND KNOWLEDGE:

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  Strong organizational, communication, and interpersonal skills
• Ability to be patient, flexible, and versatile
• Proficient keyboarding, calculator, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling and punctuation
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

Equipment Used: Computer, printers, calculator, fax machine, typewriter, copier, telephone, laminator

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent

Experience:

• Three (3) years successful clerical experience
• Experience in public education environment and public relations (preferred)

MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS:

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  Maintain emotional control under stress
• Work with frequent interruptions
• Repetitive hand motions
• Prolonged use of computer
• Possible lifting 25+ lbs.
• Standing, walking, sitting, stooping, bending, and kneeling