The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

The City of Oakland is recruiting to fill Management Assistant vacancies within various departments including, but not limited to, the Oakland Department of Transportation's (OakDOT) Funding & Administration Division, Oakland Police Department (OPD) as a member of the Bureau of Services team, Planning and Buildings Department (PBD), Economic & Workforce Development Department (EWDD), and Department of Finance (FIN). Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. Your unique experiences will be an important contribution to our success. As Management Assistant you will be an integral member of the department’s management team and you will be key in developing innovative processes and procedures.

We are looking for someone who:

• Is proficient in Microsoft Suite Products: Management Assistants use Microsoft Word and Excel to prepare complex reports
• Possesses strong analytical skills: You will be responsible for developing, monitoring, and analyzing complex budgets and making recommendations.
• Can write well, using proper grammar and syntax: You will be responsible for writing policies and procedures for departmental operations.
• Has demonstrated experience in quality assurance and performance management: Your knowledge of complex administrative processes will allow you to coordinate functions and activities between departments and outside agencies.

• Monitoring and leading budget development and administration.
• Developing and administering departmental grant programs.
• Directing and participating in departmental recruiting, classification, training, payroll, employee relations, and personnel rules and regulations administration.
• Planning, directing, supervising, and evaluating assigned personnel in administrative, personnel, payroll, and assigned program functions.
• Participating in the development of policies and procedures for departmental operations.
• Facilitating and coordinating Human Resources Management functions.
• Preparing and analyzing complex reports
• Coordinating functions and activities between departments and outside agencies.

• You will work with several subject matter experts within the department. Allowing you to develop a well-rounded view of how the department works and the duties performed in all units.
• You will work in an environment that is fast-paced, varied, and challenging.
• You will have the opportunity to build collaborative working relationships with City partners.
• This is an interesting job, and if you enjoy research, writing, collaborating with department subject matter experts, and problem-solving, you will thrive in this position.
• You will be at the forefront of working to advance equity in recruitment and hiring.

• Handling multiple tasks with competing and critical deadlines can be difficult.
• You will be working with the public and this can yield a variety of unknown or unexpected experiences.
• There is a specific budget and you may have to work with limited staff.

• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Mathematical Facility: Performing computations and solving mathematical problems
• Teamwork: Collaborating with others to achieve shared goals
• Written Communication: Presenting written information clearly and in an organized and cogent manner
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across departments, divisions, and teams
• Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
• Using Technology: Working with electronic hardware and software applications
• Fact Finding: Obtaining facts and data pertaining to an issue or question

• 
  Click on the link below to see a video on what it's like to work for the City of Oakland!

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:

Education: Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or a related field. A Master's degree is desirable.

Experience: Four years of experience performing progressively responsible and complex administrative work including one year of supervisory experience.

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

For this recruitment, all qualified applicants will be invited to take an online multiple-choice test. You’ll have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of December 19 , 2022

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.