Location Information
We offer a fully flexible workplace – you can work from home, our home office, in one of our communities – or any combination.

Key Responsibilities

At AlerisLife we want you to follow your passion and build your career. Every team member plays an important role in realizing our vision: a world in which quality of life is ageless. Learn more about what drives us and explore the exciting opportunities we offer. Don’t wait—we want you to never stop advancing.

ABOUT THE TEAM

We’re a team of mission-driven individuals with a hunger for purposeful innovation and making a difference in the lives of others. We keep our values of People First, Trust Matters, Moving Forward and Passion for Life at the center of what we do and who they serve - our people. We welcome diversity of backgrounds, ideas and life experiences. At AlerisLife and in our operating divisions, you’ll find a dedication to one another that’s profound; everyone plays a role in the success of others. What’s more, we have a respect for the commitments we all have outside of work and the trust and flexibility to attend to them.

ABOUT THE JOB

Please note, this is a remote, part-time, temporary position.
Are you looking to begin your career in a position that combines process understanding, compliance and has immediate impact on corporate financial success? Do you prefer to work in a fast paced, fun environment which is focused on solving meaningful business problems? If so, read on! AlerisLife is currently looking for the next Rockstar to bring onboard as an Part-Time Invoice Coordinator.

ABOUT YOU

• Purpose and Meaning – You have an authentic connection to our vision, mission and values that helps you advance our culture and keep People First at all times.
• Advancing Others – Whether it’s for our customers or team members, you are known as someone committed to advancing others by supporting their continuous growth and leading them to achieve results. You get it – positive team experiences lead to incredible customer moments.
• Operational Excellence – You are a systems thinker who encourages a mindset of continuous process improvement and outcomes, believes that ideas can come from everywhere and empowers people to find ways to improve how and what we deliver for our customers and each other.
• You Are Accountable – to our team, our customer and our brand(s). You believe that how we achieve results is just as important as what we accomplish together.
• Let’s Do This – Fast is as slow as we go! You thrive on maintaining the focus on what’s now while managing multiple priorities, projects and competing demands and helping others anticipate and embrace what’s next.

WHAT YOU WILL DO

• Be eager to partner with business leaders and develop relationships to ensure fluid Invoice processing across multiple teams.
• Demonstrates capacity for organization and planning of work-related activities and workloads, needs to be a motivated, self-starter.
• Where applicable, find innovative solutions to business technology challenges specifically related to our processes
• Validated decision making, analytical and problem-solving skills, as well as a strong technical aptitude.
• Details of the Invoice Coordinator position:
  • Processing invoices from Vendors (receipt creation)
  • Vendor follow up to ensure payment submission guidelines are followed (PO numbers on invoices)
  • Confirmation of Vendor ACH/Payment details in collaboration with sourcing
  • Payment confirmation to stakeholders - (Was my vendor paid on this invoice?)
  • Tracking of spend to budget (budget to actual reporting)
  • Invoice Coding - any invoice that needs allocation or other BU assignment/allocation
  • Workday and Calero experience a plus
  • Integration processing of data uploads/downloads from our ERP environment.
  • Invoice processing, including approvals
  • Company-wide Chargebacks to various departments and legal entities.
  • Following up on match exceptions with business owners.

THE EXPERIENCES AND SKILLS YOU’LL BRING

• Associates degree in Business Administration/Accounting preferred. Additional relevant experience may be substituted for advanced education.
• Minimum of three (3) years’ experience in third party billing/collections and at least one (1) year experience in a supervisory capacity required.
• Must have thorough working knowledge of PC and spreadsheet applications.
• Demonstrate satisfactory level of interpersonal skills to interact with facility staff, administration, residents, families, vendors and governmental agencies.
• Demonstrate the willingness to generate new ideas for change, evaluate and recognize priorities, challenge others to learn, communicate and model organization values, foster high performance, recognize need for and provide adequate resources. Identify processes for improvement in daily work.
• Demonstrate the knowledge and understanding of resident rights. Respect the rights, dignity and individuality of each resident in all interactions.
• Demonstrate honesty and integrity at all times in the care and use of resident and facility property.
• Establish knowledge of emergency and disaster procedures of the facility.
• Demonstrate respect for co-workers and respond to needs of residents by complying with facility policies and procedures.
• Demonstrate the ability to prioritize tasks/responsibilities and complete duties within established deadlines.
• Ability to carry out the essential functions of this job (with or without reasonable accommodation).
• Access continuing education opportunities appropriate to responsibilities. Utilize state agency and Medicare Intermediary websites to understand current and on-going billing regulatory changes and maintain technical skills to perform job duties.

This job description represents an overview of some of the responsibilities that are essential to the functions and qualifications of the position. This job description is not intended to be, nor is it, an exhaustive list of all of the responsibilities required.

Shift/Hours
Daytime

Our Core Values

• 
  We Put People First
• We Act With Integrity
• We Mind the Business
• We Listen, Then Act Decisively
• We Work to be Our Best

Five Star Senior Living and Ageility are operating divisions of AlerisLife, a provider of an evolving portfolio of residential and lifestyle services to older adults who want to live life to the fullest. We are approximately 10,000 team members serving in 29 states as well as our corporate AlerisLife headquarters located outside of Boston. Together, we’re assembling a suite of best-in-class products and services to inspire joyful living in a growing range of settings.

About Five Star

The Five Star Senior Living division includes independent living, assisted living and Alzheimer's/memory care communities across the United States. When you join Five Star, you become part of a family where you’ll be supported in your efforts, offered guidance in your career and celebrated for your unique talents. We’re a team of dedicated professionals who make it possible for older adults to live their healthiest, happiest and most fulfilling lives. We hope you can join us and be part of an amazing team!

EEOC

Five Star prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, Five Star complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, Five Star expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of Five Star’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.