Executive Assistant

New York, NY

Perm

$95-115K

Reputable investment firm in Midtown is seeking an Executive Assistant to support some of the top executives. Hybrid - 3 days in the office.

The ideal candidate has 3+ years of Executive Assistant experience within the financial services industry.

The position is paying up to $115K and the company would like to interview ASAP.

Responsibilities:

• Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Editorial Skills: Able to update and edit slide decks (PowerPoint), correspondence, invitations, long form writings. Must have a grasp of editing, file formats and PowerPoint.
• Solutions oriented: Have the attitude of “I don’t know but I will figure it out”. Someone excited by seeing a whole process and making it more efficient.
• Understanding of or willingness to learn virtual events platforms. The ability to manage or facilitate a heavy schedule of virtual and in-person events
• Arrange all aspects of travel, keeping travel profiles up-to-date, arrange flights, hotels, rental car
• Prepare all itineraries
• Maintain filing system, correspondence, documents and personal files for executive
• Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services

Requirements:

• 3+ years of experience
• Proficient in Microsoft Office applications, Outlook for email, calendar and contacts, Excel, PowerPoint
• Excellent communication, writing, judgment, and problem-solving skills
• Flawless attention to detail as well as excellent organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Strong analytical skills
• Ability to work independently with minimal supervision

Job Types: Full-time, Contract

Pay: $95,000.00 - $115,000.00 per year

Schedule:

• Monday to Friday

Work Location: One location

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