EFCG Director of Business Operations Job Description

Overview:

Environmental Financial Consulting Group (EFCG) is looking for a Director of Business Operations to join its welcoming 16-person team. This individual should be an enthusiastic team player who can support the senior leadership and EFCG Team with day-to-day and longer-term initiatives. This role’s primary responsibilities include overseeing EFCG’s financial, HR, marketing, and office management functions, and supporting on EFCG and client events. The candidate should be eager to take on critical assignments starting Day 1, with the opportunity to grow and take on more responsibilities within the organization.

EFCG is looking for a self-motivated, problem-solver who thrives on autonomy and ownership over their work. The ideal candidate will be a team player who is adaptable, proactive, and well-organized and has a proven track record in business operations.

EFCG is a boutique financial and consulting firm. It is the leading advisor to the architectural, engineering, and consulting industry and is focused on providing a data-driven and strategic edge to its clients to advance the innovation, sustainability, and success of the industry. EFCG’s experienced team works remotely but comes together in-person multiple times a year. This close-knit group is based in the United States and Europe. The Director of Business Operations role is located in Denver, Colorado, working remotely/from home most of the time, with weekly in-person responsibilities.

Key Responsibilities:

• Financial Bookkeeper and Administrator
• Complete Bookkeeper responsibilities, managing EFCG financial books and creating monthly, quarterly, and annual reports
• Invoice and receive payments from clients using Quickbooks
• Manage incoming checks
• Manage expense gathering via Expensify and reimbursement
• Wire transfers to consultants / vendors
• Manage relationships with bank and accountant
• Manage office bills
• Manage Accounts Receivable and follow up with clients on past-due invoices
• HR
• Oversee HR Administrative function, anticipating and managing end-to-end organizational and employee needs
• Manage JustWorks system for payroll and bonuses
• Maintain up-to-date employee information
• Manage 401(k) payroll contributions
• Manage EFCG’s onboarding experience, helping new employees get set up on JustWorks and coordinating their onboarding experience
• Manage W-2 forms, 1099 forms, and other critical HR-related paperwork with our HRIS, etc. partners
• Marketing:
• Develop and execute on an effective EFCG marketing strategy that reflects the EFCG brand and promotes our unique offerings and capabilities
• Oversee marketing strategy for EFCG Conferences
• Manage EFCG’s LinkedIn and website
• Office
• Be the welcoming personality of EFCG, answering inbound client emails and calls with a sense of urgency and care
• Manage office mail (e.g., picking up 1x/week)
• Manage W-9 Requests / Vendor Registration Forms
• Oversee general administrative team coordination (e.g., manage the EFCG team calendar, plan office events)
• Support scheduling for Managing Partners as needed
• Develop PowerPoint templates for events and client project work under the guidance of EFCG team members
• Conferences
• Oversee timeline for and execution of administrative responsibilities for EFCG’s five main conferences (e.g., manage printing, order swag, proofread event materials)
• Develop PowerPoint templates each event and the event agendas, with the content for both coming from EFCG team members
• Support with venue bookings and team travel arrangements as needed
• Travel for our five main events a year, with the potential for more as needed
• Client Workshops/Meetings
• Find, book, and manage meeting room spaces, hotel rooms, and restaurants as requested
• Support with preparing and printing materials as requested
• Coordinate travel arrangements as needed

Skills / Capabilities Needed:

• Need to Have
• Bachelor’s degree
• At least 5 years’ experience in a Director of Business Operations or similar role
• At least 2 years of bookkeeping experience
• At least 2 years of HR administrative experience
• Proven marketing strategy experience
• Exceptional organizational skills and attention to detail
• Proficient in Microsoft Office Suite, including Outlook, Excel, and PowerPoint
• Excellent analytical, decision-making, and problem-solving skills
• Strong written and communication skills, with excellent proofreading abilities
• At least 2 years of experience with QuickBooks
• Experienced with PC computers
• Upbeat, “can-do” attitude
• Enthusiasm to help meet the needs of the time, and with a sense of urgency
• Experience in developing work plans
• Nice to Have
• Master's degree or equivalent in work experience
• Experience using business management software (e.g., ERP, CRM)

Location:

• Denver, Colorado, work from home

Compensation:

• Salary: $110,000 - $140,000
• Bonus-Eligible

Benefits:

• Company Funded Healthcare Insurance
• Vision Insurance
• Dental Insurance
• Company Funded HSA
• Unlimited PTO
• 401(k) Plan
• Work from home
• Pet-friendly culture

EFCG is an equal opportunity employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Job Type: Full-time

Pay: $110,000.00 - $140,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Denver, CO 80212: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 2 years (Required)
• Marketing: 2 years (Required)

Work Location: Hybrid remote in Denver, CO 80212

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