Job Summary:

Responsible for creating and maintaining overseas and domestic purchase orders. Support the purchasing team through the creation, delivery, and upkeep of supply plans, purchase orders, inventory levels, reorder points, and other types of systems and documentation associated with the flow of materials.

Duties & Responsibilities:

• Process new product and replenishment orders for international/domestic suppliers. Follow up to guarantee receipt of accurate Proforma Invoices and request updated documents as needed.
• Enter shipment information in the order processing system, maintain container docs and load lists.
• Communicate on a daily basis with forwarders to check the status of bookings and shipments.
• Provide the warehouse and quality department information about incoming shipments
• Keep customer service updated about arrival dates of products. Advise Customer Service team on carton dimension and gross weight per carton for new items
• Calculate ocean/air landed costs
• Provide forwarders with permits, HTS information and other information needed
• Process load lists and send payment details for payment processing
• Interact with suppliers for the retrieval of required shipping documents.
• Cross check all bills of lading, invoices and packing slips for accuracy. Handle any food related import documents required to be submitted to brokers for entry into the U.S. with special attention for required documents based on each countries mandates for customs clearance.
• Monitor receipt of original documents and send to brokers
• Request and monitor shipment samples from suppliers
• Review vendor routing manuals for compliance with receipt of purchase orders and shipping guidelines.
• Update ETD/ETA date in the system for each line, if there is vessel departing delay or container rolling
• Add and maintain purchasing related data to stock codes in the system

Required Skills & Abilities:

• Lives the company values of integrity, efficiency, accountability, collective intelligence and transparency.
• Strong interpersonal skills to work with team members, clients and suppliers
• Negotiation skills to work with suppliers to ensure best pricing, shipping terms and payment terms
• An understanding of purchase order software platforms
• Good attention to detail
• Ability to work with a team
• Math skills to make sure all calculations are correct and avoid any unforeseen losses for the company
• Proficient in working on a computer, specifically MS Office, including strong Excel skills

Education & Experience:

• Minimum 3-5 years of experience
• Bachelor’s Degree or equivalent, relevant experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• There are times the employee may be required to stand, walk or work in a warehouse environment.
• Requires the ability to bend, stoop, reach, lift, and move and/or carry items up to 40 pounds.