Assistant to Department Chair Job at University of Utah
Announcement
Details
Open Date
11/11/2022
Requisition Number
PRN32959B
Job Title
Administrative Officer
Working Title
Assistant to Department Chair
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
8:00 am-5:00 pm Mondays through Fridays with one hour for lunch. Work will be on campus with the possibility of one day per week remote after successful probation.
VP Area
Academic Affairs
Department
00065 - Elect & Computer Engineering
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
45000 to 53000
Close Date
Open Until Filled
Yes
Job Summary
Handles scheduling for the Department Chair and other administrative matters relating to the total functions of the Electrical and Computer Engineering Department.
Responsibilities
1. Assists the Department Chair with scheduling meetings and appointments (65%).
2. Assists with Conflict of Interest for Department Chair oversight by overseeing reviews and reports for departmental faculty.
3. Coordinates and supports the department’s accreditation processes and is responsible for ongoing maintenance and updating of documentation and data rooms for all department accreditations.
4. Collects, organizes, and analyzes data for specialized reports.
5. Generates and maintains electronically accessible department performance dashboards, and manages and corrects data and interfaces with external databases (e.g., Academic Analytics) for faculty information and in support of management processes by departmental leadership.
6. Coordinates details such as document control and overseeing the maintenance of departmental records.
7. Attends faculty meetings and prepares agendas and minutes. May support other departmental committees.
8. Handles the administrative matters regarding day-to-day operations and procedures of a University department.
9. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
10. May develop departmental procedures as needed.
2. Assists with Conflict of Interest for Department Chair oversight by overseeing reviews and reports for departmental faculty.
3. Coordinates and supports the department’s accreditation processes and is responsible for ongoing maintenance and updating of documentation and data rooms for all department accreditations.
4. Collects, organizes, and analyzes data for specialized reports.
5. Generates and maintains electronically accessible department performance dashboards, and manages and corrects data and interfaces with external databases (e.g., Academic Analytics) for faculty information and in support of management processes by departmental leadership.
6. Coordinates details such as document control and overseeing the maintenance of departmental records.
7. Attends faculty meetings and prepares agendas and minutes. May support other departmental committees.
8. Handles the administrative matters regarding day-to-day operations and procedures of a University department.
9. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
10. May develop departmental procedures as needed.
- This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Intermediate level experience with Excel.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR
part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS
service, may elect to enroll in
URS
if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS
are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
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